These Terms of Service (“Terms”) govern your access to and use of CMMC Dashboard (the “Service”) operated by CMMC Dashboard, LLC, a Texas Limited Liability Company (“we,” “us,” or “our”). By registering for or using the Service, you agree to these Terms.

1. Eligibility & Account Registration

1.1. Eligibility. You must be at least 18 years old and authorized to enter into contracts on behalf of your organization.

1.2. Account Information. You agree to provide accurate, complete, and up‑to‑date information for yourself and any invited users. You are responsible for safeguarding login credentials and all activity under your account. You will ensure users are US citizens or lawful permanent residents when required by contract or export law.

2. Service Description

2.1. Platform Functionality. CMMC Dashboard helps Department of Defense contractors map, assign, and track CMMC controls and tasks. Features include:

• Multi‑user invitations and role‑based access.
• Task and control assignment, status tracking, and commenting.
• User saved repository links, uploaded documents, or file‑path references for policies, procedures, and evidence.

2.2. User Responsibilities.

• You alone are responsible for the accuracy, currency, and security of any links, file paths, or uploaded documents.
• You must not store or transmit sensitive information, controlled unclassified information (CUI), or federal contract information (FCI) via the Service. The Service is not authorized for CUI or FCI. ​​Violations may lead to suspension.
• Do not post any confidential, proprietary, or CUI/FCI content in comments or free‑form fields.

2.4. AI‑Generated Policy Drafts.

We will offer an AI‑powered feature that generates draft policy documents or recommendations (“AI Drafts”) to help guide your organization. AI Drafts are provided for illustrative purposes only and are not legal advice. You are solely responsible for reviewing, revising, and finalizing any policies before adoption or publication. We do not use Customer prompts or AI Drafts to train any external models.

3. Subscription, Billing & Termination

3.1. Subscription Plans. The Service is offered on a subscription basis (monthly or annual) with auto‑renewal until canceled.

3.2. Billing. Fees are due in advance. We accept payment by credit card or other methods we may designate.

3.3. No Refunds. All subscription fees are non‑refundable.

3.4. Cancellation & Termination.

• You may cancel at any time; cancellation takes effect at the end of your current billing period.
• We may suspend or terminate access for non‑payment or violation of these Terms.

4. Intellectual Property

4.1. Our IP. All software, designs, text, graphics, trademarks, and data compilations in the Service are owned or licensed by us.

4.2. License Grant. We grant you a limited, non‑exclusive, non‑transferable license to use the Service solely for your organization’s internal CMMC compliance activities.

5. User Content & Data

5.1. Your Content. You and your users retain ownership of any materials you upload or link (“Your Content”).

5.2. License to Us. You grant us a worldwide, royalty‑free license to store, display, and use Your Content solely to provide and improve the Service.

5.3. Data Responsibility. You are responsible for backing up Your Content and ensuring it does not violate any third‑party rights or export control laws.

6. Confidentiality & Security

6.1. Confidential Information. All data that you or your users upload, link, or otherwise make available in the Service, including material placed in comments and free-form fields, is treated as “Confidential Information” unless it (a) is or becomes public through no fault of ours, (b) was lawfully known to us before receipt, (c) is independently developed without use of Customer data, or (d) is rightfully obtained from a third party without breach of a duty. You must not upload CUI, FCI, or any data subject to export control. If you choose to place sensitive or regulated data in non-designated areas of the Service, including comments or free-form text boxes, you do so at your own risk and we will have no liability for any resulting disclosure. We will otherwise treat Customer data as confidential under this Section.

6.2. Security Measures. We employ industry‑standard technical and organizational measures (encryption in transit and at rest, access controls) to protect data.

6.3. Limitations. We do not guarantee that unauthorized third parties will never overcome our security measures.

6.4. AI Draft Disclaimer. Any content generated by our AI, including policy drafts, recommendations, or templates, is provided “as‑is” without warranty of any kind. We do not warrant that AI Drafts are complete, accurate, or suitable for your specific legal or regulatory needs. You alone are responsible for the content, legality, and appropriateness of any policy you adopt.

6.5. Security Incident Notification. If we confirm a security incident that results in unauthorized access to Customer data we will notify you without undue delay and, in any event, no later than seventy-two (72) hours after such confirmation. Our notice will describe the nature of the incident, the categories of data affected, the steps we have taken or plan to take, and any actions we recommend you take.

7. Disclaimers & Warranties

7.1. “As‑Is” Service. The Service is provided “as‑is” and “as‑available.” We disclaim all warranties, express or implied, including merchantability, fitness for a particular purpose, and non‑infringement.

7.2. No Legal or Compliance Advice. We are not a law firm. The Service does not constitute legal or regulatory advice; you remain solely responsible for your CMMC compliance.

8. Limitation of Liability

8.1. Cap on Liability. Our total liability for any claim arising out of or relating to these Terms is limited to the total fees paid by you in the 12 months preceding the event giving rise to liability.

8.2. Exclusion of Damages. We are not liable for indirect, incidental, special, punitive, or consequential damages, including lost profits or business interruption.

9. Indemnification

You agree to indemnify, defend, and hold us and our officers, directors, employees, and agents harmless from any claims, damages, liabilities, or expenses (including attorneys’ fees) arising from your use of the Service, your Content, or your violation of these Terms.

10. Governing Law & Dispute Resolution

10.1. Choice of Law. These Terms are governed by Texas law, without regard to its conflict‑of‑law principles.

10.2. Venue. Any litigation must be brought in the state or federal courts located in Dallas County, Texas.

11. Changes to Terms

We may modify these Terms at any time. For material changes, we will provide at least 30 days’ notice via email. Continued use after the effective date constitutes acceptance.